Mar 22, 2017 Update
Online Sign Up:
ESUS, the online sign up for self-scheduled events, will be opened today starting at noon. If the head coach of the team has not received the login information, the head coach should email email@example.com for this information.
Roller Coaster (Trial) Venue Changed
The venue for Roller Coaster (Trial) has been changed to Polytechnic - Gamble Gym
No Impound for Trial Events
None of the Trial Events will have impound.
Trial Events - Event Supervisors
In order to run the Trial Events, we need additional personnel from teams to serve as the Event Supervisors for these events. Please contact us if your team is able to run one of the trial events. As a token of appreciation, this will replace the parent volunteer assignments for your team.
Each school will receive 3-4 hours of parent volunteer assignment. You can either ask 1 parent volunteer to complete it or 2 parent volunteers to split up the time.
Food Availability on Campus
There will be several food options available during the day on campus:
7 AM - 10 AM: Broad Cafe near the registration and team area will be open with coffee and food items.
9 AM - 3 PM: Chandler Dining Hall on the east side of campus will have grill and other food items available.
11 AM - 8 PM: The Red Store on the east side of campus will be open.
Reminders Regarding Previously Posted Updates
These updates were posted back in September and will be applied to the State Tournament:
- For Helicopters C and Wright Stuff B, eye protection category B (Impact Protection) will be required. All competitors must properly wear eye protection at all times. Competitors without proper eye protection must be immediately informed and given a chance to obtain eye protection if time allows, otherwise not be allowed to compete.
- Fermi Questions C will replace Game On C as one of the official events at the State Tournament. The event score for Fermi Questions will be included as part of the team score. The rules can be found here.
- Food Science B will not have an experimental part where students determine the energy of a food product.
Parent Volunteer Assignments will be coming soon.
Mar 17, 2017 Update
Self-Scheduled Online Sign Up
Thank you for registering your team for the State Tournament in a timely manner. We have emailed the username and password to the head coach of each team yesterday, Thursday, March 16, between 10am and 10:15am. If you're the head coach of the team as registered but did not receive your login information, please email firstname.lastname@example.org.
Changes to Event Venues:
Please note the following event venue changes:
Wright Stuff B and Rubber Powered Airplane C (Trial) are in the Polytechnic School - Scott Gym
Scrambler B and Electric Vehicle C are in the Polytechnic School - Gamble Gym
Wright Stuff B and Helicopters C Venue Dimensions:
Wright Stuff B will take place in Polytechnic School - Scott Gym and the dimensions are: 25 m x 32 m x 9 m high.
Helicopters C will take place in Avery House - Dining Hall Fireplace and the dimensions are: the cleared area for vehicle launch is about 4 meters in diameter and 11 m high. The top down layout is posted at: http://socalscioly.org/downloads/Event%20Room%20Pics/Avery%20Fire%20Place%20Top%20Down.JPG
Event Venue Pictures:
Pictures of the venues for various events will be posted over the next week at http://socalscioly.org/?tab=event&page=venue_pics
A number of you asked about the Trial Events. The Trial Events are chosen by the State Organization and their rules can be found at http://socalscioly.org/?tab=downloads. Any students from your school, including but not limited to the 15 official members, may participate in these events. While wristbands are not needed to participate in these events, these students must still be listed on the team roster and their release forms must be collected at check in the morning of the tournament.
Hosting Campus Location and Parking:
The physical address and map of Caltech and Polytechnic School are listed below:
1200 E. California Blvd., Pasadena, CA 91125
1030 E California Blvd, Pasadena, CA 91106
Parking is free within Caltech in any of the parking structures (Structure 1 (building 123), Structure 2 (building 124), Structure 3 (building 126), and Structure 4 (building 66)). Please follow all traffic signage posts and do not park in the surface lots and any 24-hour reserved spots. We're getting a permit from City of Pasadena for a location for bus parking.
Note that there are several buildings with similar names:
Beckman Institute Auditorium (building 74) is where Dynamic Planet B/C and Materials Science C take place.
Beckman Auditorium (building 91) is only for the award ceremony.
Dabney Hall (building 40) is where Mission Possible B takes place.
Dabney House (building 58) is not being used by the Science Olympiad.
Gates Annex (building 26) is where Astronomy C, Reach for the Stars B, and Robot Arm C take place.
Gates-Thomas (building 44) is not being used by the Science Olympiad.
Keck Laboratories (building 78) is where Disease Detectives B/C take place.
Keck Center (building 127) is not being used by the Science Olympiad.
Team Staging Area and Morning Check in
We're still in the process of getting a permit from the City of Pasadena to use the two lawns for the team staging areas. We're hoping to provide each team with a 25 ft x 25ft area (blue squares on the maps below) and each team may bring up to two 10 ft x 10 ft tents (red squares on the maps), pending approval. Once the permit has been approved, we will assign teams to an area. Below are the preliminary maps for teams:
Division B: Beckman Mall: http://socalscioly.org/downloads/Beckman%20Mall%20Map.pdf
Division C: Beckman Lawn: http://socalscioly.org/downloads/Beckman%20Lawn%20Map.pdf
Coaches check in is immediately east of the Beckman Lawn under the overhang of Beckman Institute.
We understand that some teams were not able to attend the awards ceremony last year due to limited seating during the Div B awards last year. In order to avoid similar issues, all attendees of the awards ceremony will be required to show a wristband of their division. During the morning coaches check in, head coaches will receive up to 15 wristbands of blue (div B) or yellow (div C) for each team depending on the number of students they have. They will also receive in their packet 19 wristbands of purple (div B) or green (div C). Only those with a blue or purple wristband will be admitted into the Div B awards ceremony and only those with a yellow or green wristband will be admitted into the Div C awards ceremony.
The Caltech Bookstore will be open from 8:30am-5:00pm on day the tournament with exclusive Caltech/Science Olympiad merchandise available for purchase. There will be a 20% discount starting now until the day of tournament.
Information regarding food availability and parent volunteer assignments will be provided with the next update.
Mar 13, 2017 Update
Spring Break Recess:
We understand that many of you will be on Spring Break in the upcoming weeks. Please note that any updates will be both sent to your email address and posted online. Please ask your students to check the web page during their Spring Break especially if you will not be able to relay relevant information to the team.
Online Registration and Parent Volunteers (Time Sensitive):
Please fill out the form sent to the head coach by noon on Wednesday March 15th. This is how we will confirm that you are receiving our emails and updates and are planning to attend the upcoming program. Please note that you do not need to submit the names of students, alternates, or parent volunteers during registration at this time, so please register ASAP.
Certificate of Liability Coverage (Urgent and Time Sensitive Follow-Up):
The California State Science Olympiad program directors, the Southern California Association of Science Specialists (SCASS), the California Institute of Technology, and the Polytechnic School require that your school/district provide us with a "Certificate of Liability Insurance" or "Evidence of Coverage" Certificate in order to attend and participate in the April 8th, 2017 State Science Olympiad program being held on the campus of the California Institute of Technology and Polytechnic School in Pasadena, CA.
You, as the coach for your team, should request from your district/school/risk management office, the insurance coverage for your team's participation in the State Science Olympiad 2017 program.
Insurance Certificate Language: (Certificate of Liability Insurance or Evidence of Coverage Certificate) Certificate Holder:
California State Science Olympiad Program Directors, the Southern California State Science Olympiad-South and their officers, agents, employees and volunteers of each of them.
The California Institute of Technology, its officers, agents, employees, and volunteers of each of them, and the Polytechnic School, its officers, agents, employees, and volunteers of each of them, and The Southern California Association of Science Specialists (SCASS), and their officers, agents, employees and volunteers of each of them.
If a district has more than one school participating in the upcoming program, one certificate for all the participating schools in a district can be issued providing all of the participating schools are named in the "Certificate of Liability" or "Evidence of Coverage" Certificate that is provided. Please contact Ed Rodevich at email@example.com or at 714=280-2681 if there are questions.
Once completed, you or your school district must e-mail a pdf copy of the Certificate of Liability to
firstname.lastname@example.org and a hard copy of the original Certificate must be mailed directly to the State Science Olympiad program office at
Science Olympiad, California-South
4321 W. 168th St.
Lawndale, CA 90260
Attn: Peter Hung, Director
Online Sign Up for Self Scheduled Events (Time Sensitive):
We will be using Event Sign Up System (ESUS), for the self-scheduled events sign ups. The links to access the self-schedule sign up are:
Division B: http://socalscioly.org/esus/state/b/login.php
Division C: http://socalscioly.org/esus/state/c/login.php
Usernames and passwords will be emailed to the head coach of the team on March 15th. If you do not receive the username and password by Thursday, March 16th,
please contact us immediately because the self-scheduled event online sign up will open Wednesday, March 22nd at noon, and will close on Friday, March 31st at 6:00pm.
Please note that you will NOT be able to sign up for these events after March 31st at 6:00pm. For technical issues, please contact Kevin Kha at email@example.com.
The available time slots will be ready for your preview and you will not need your username or login information to see this.
Division B available slots: http://socalscioly.org/esus/state/b/slots.php
Division C available slots: http://socalscioly.org/esus/state/c/slots.php
Once you have logged in, by default, you will be on the page with different events and time slots which you can sign up for. By clicking on "Get this time" in the time you want, you will have selected that time for this event and the slot will turn green and read "You have this slot." If you decide to select another time for this event, you can click the "Get this time" button for another time and it will automatically drop your original slot and get you the new slot.
You can review the time slots which you have signed up for by clicking on the tab on the top that says "View Your Event Times." On this page, if you decide you do not want to participate in an event, you can click the "Drop This Slot" button to drop your time for that event. You can also go back to select and/or change your times afterwards by click on "Select Event Times."
After the sign-up period is over, you will still be able to log in and click on the "View Your Event Times" tab to see the events and times you reserved.
Sign up for each event is on a first come first serve basis starting at the date and time listed above. Each team should sign up for one of the 5 or 6 time slots for each of the events they are interested in participating. Each time slot is 1 hour long and depending on the event and the time slot, between 6 and 9 teams will be able to sign up. On the day of the event, all of the teams which signed up for a particular hour will show up to their event within that hour and demonstrate/test their device according to the rules. The order in which the teams within the hour demonstrate/test their device will be done on a first come first serve basis as well. It will be advantageous for teams to get the event at the beginning of the time slot so that they will not have to wait for as many teams.
Mission Possible B: Students must show up sometime during the time slot they sign up for in Mission Possible B to start their 30 minute set up. If students have to leave immediately after their time slot is over, they should show up early in the time slot to make sure they can run their device and get to the next event in sufficient time. Students should check with the Event Supervisors to see when they can start setting up. Please note that because of the setup time, a team that arrives in the middle of the time slot may have their 30 minutes of setup time and their 3-minute run time go over into the following time slot.
If your self-scheduled event requires impound, the device must be impounded during the time stated in the schedule. Students will not need wristbands to impound their devices since the impound period is the same as the period when the head-coach checks in to receive their wristbands. However, we are still following the rules that all devices must be impounded by one or more of the 15 official team members. Event Supervisors will not allow parents or adults to impound devices for the team.
Schedule and Team Numbers:
The preliminary schedule is posted on the State web page here and the team numbers are posted here. In order to accommodate the additional time needed to travel between Caltech and Polytechnic School, we have increased the time between events to 20 minutes. While we do not expect any major changes to the schedule at this point, we will let you know if there are any updates to the schedule and send you a pre-final schedule a few days before the program. As we update the schedule, the one posted on this web page will also be updated. A final schedule will be provided on the day of the event for each team.
Please note that there will be 2 trial events in each division this year. The trial events do not count toward the team total but medals will be awarded. The 15 member rule does not apply to the trial events and teams may have up to 4 students from their school participating in these events. These students will not receive or need wristbands but they must fill out all the forms as required for the 15 member teams as well as be listed on the team roster.
Check-in on the Day of the Tournament:
Check-in is scheduled to begin at 7:15 AM on April 8th, 2017. Please arrive on campus at or after 7:00 AM; there is no overnight camping on campus. The city permit for this event does not begin until 7:00AM. Please do not arrive on campus until 7:00AM. The fire marshal will be present to inspect and enforce these regulations. Please follow all directions from the fire marshal and Science Olympiad staff. The head coach of the team should go to the registration area to check in and turn in registration materials. Note that we have moved the registration area to under the Beckman Institute overhang on the west side of the building so that it is closer to the team staging area. The registration materials we're expecting are:
- Final team roster with the name of the students and grade level.
- Release form for all minors: participants, non-participating students, guests of the school who are below 18 years old.
- Release form for all adults: participants, non-participating students, chaperones, parents, coaches, volunteers, and guests of the school who are 18 years old or above.
Team Staging Area:
Based on the feedback from last year, we have secured an additional lawn so that each team has more space for their staging area. The team map will be posted next week. The team staging area is an area to set up a home base during the day. Each team may bring up to two (2) easy-up or canopy and each must not be larger than 10ft x10ft. All shade canopies must be constructed of a flame retardant material and must be tagged indicating compliance. The Fire Marshal may check for these tags and may require that canopies not in compliance be removed.
Per city regulations, each tent must have a minimum of 5ft spacing between neighboring tents and each tent must have a total of 160 lbs anchorage distributed amongst the 4 legs. Please be respectful of neighboring teams. The sidewalks are fire lanes, so please keep the sidewalks clear (including extension cables).
Cooking and any open flames are prohibited due to safety regulations. Under no circumstances should you cook or reheat food during the day.
Emergency Contact Information:
In case of a medical emergency, please call (626) 395-5000 or the extension x5000 if you are using a campus phone. Messages can be emailed or texted to firstname.lastname@example.org from your computer or cellular phone. Campus security works with the city emergency services so that they can be directed to the correct location in the shortest possible time.
15 Official Team Members Roster Requirement:
Our current practice at the Southern California State Science Olympiad is for the head-coach of the team to bring and submit a final official roster of participating students (15 member team and student participating in the Trial Events) on the day of the tournament during the morning check-in time. The head-coach needs to also submit any of the various release forms and code of ethics forms that are required. If there is a change in the composition of the team, this is simply recorded on the roster you bring on the day of the event.
Wristbands are provided for your team members. You will receive fifteen (15) wristbands when you check-in. It is expected that the students (maximum fifteen) that you bring will compete in as many of the events as your team plans to participate as some schools do not compete in all of the events. Please be aware that there is no maximum or minimum number of events that a given student must compete in at the State Tournament. We are aware that teams may employ an organizational system that includes maximum or minimum numbers in order to manage the team and schedule, but that is not a requirement of the State Science Olympiad program. Please make sure you check the National Science Olympiad guidelines at here on who can be on your 15 member team.
We do not expect schools to substitute team members during the tournament. However, if an emergency should arise and a student on your team is unable to compete, you should discuss that situation with a member of the Executive Steering Committee on the day of the event.
Science Olympiad Code and Ethics & General Rules:
Please review with your students and parents the Science Olympiad Code and Ethics & General Rules at http://soinc.org/ethics_rules
Photography on the Day of the Event:
We will have media and official photographers on the day of the tournament. If your student(s) wish not to be in photos/videos on the day of the event, they should be instructed to remove themselves from the photo, videos, and/or interview situation to avoid compromising the information for broadcasting and newscasts.
Please note that teams can only take pictures of a device if the device belongs to the photographer's affiliated school. In the case that a team wants to take pictures of another school's device(s), permission from the owner of the device(s) must be given. Please refer to the National Science Olympiad Media Recommendation and check unacceptable scenarios 1 and 4. If your team has a unique design that you do not want other teams to use, please make sure you take the needed action to protect it by covering the device in some manner.
Please submit all rules clarification questions by filling out the form at http://socalstatescioly.org/?tab=event&page=submitclarification. The only clarifications we will be following will be the ones posted on http://socalstatescioly.org/?tab=event&page=allclarifications. All clarification questions we answer will be automatically posted on the web page. Please note that the rules clarification form will close Wednesday, March 29th, 5:00pm. All requests after that time will not be answered. All clarifications will be final on Monday, April 3rd, 11:59 PM after which there will not be any more clarifications posted.
Additional information regarding venue dimensions for Wright Stuff and Helicopters, parking and team staging area, food availability and bookstore hours will be coming soon.
Jan 27, 2017 Update
The 2017 Southern California State Science Olympiad Tournament will be on Saturday, April 8, 2017, hosted by Caltech and Polytechnic School. We are excited to be welcomed back to Caltech for the State Tournament and that Polytechnic School will be joining in co-hosting the event! As a reminder, under no circumstances should teams go to the hosting campuses prior to the event to practice or contact the hosting campuses to inquire the possibility of practicing prior to the tournament. We are grateful that they are sharing their facilities with us on the day of the tournament and we expect teams to demonstrate their appreciation by not disturbing the hosting venues prior to the tournament.
Nov 7, 2016 UpdateInvasive Species B/C and Rocks and Minerals B/C
For Invasive Species B/C and Rocks and Minerals B/C, The Southern California State Science Olympiad Tournament will be using only the list published by National Science Olympiad.
Nov 7, 2016 UpdateUpcoming Invitational Tournaments
We have a number of teams interested in hosting invitational tournaments this year. Invitational Tournaments allow Science Olympiad teams to participate in non-official practice tournaments that do not impact Regional or State advancement or rankings. We hope that the information below will allow teams to plan ahead in the case that they're interested in participating in any of these Invitational Tournaments.
Ladera Vista Junior High School Invitational (Full)
Date: Saturday, December 10, 2016