Los Angeles Regional Tournament

Division B and C teams from Los Angeles County compete for the opportunity to advance to the Southern California State Tournament in April.

Location: Rio Hondo College, Whittier
Date: February 22nd, 2020
Divisions: B, C

Preliminary Scoreboard Is Posted!

The Div B and Div C preliminary results for the 2020 Los Angeles Regional Science Olympiad Tournament at Rio Hondo College are posted and they are subject to review. Head coaches have until Monday, Feb 24th at 5:00pm to submit any questions/concerns or issues regarding the Preliminary Scores. As a reminder, this period is only for tabulation questions (e.g. your team received a no show when your team was there). The scores will be considered finalized when they are posted on the State website following this review period. Thank you all for your participation!

Coaches Letter

Entering the College
The College gates will open at 6:00 am. Please do not arrive earlier. Campus security will not unlock the gates to allow you onto campus. The major streets that border the campus are both called Workman Mill Road to the north and to the west of the College. The entrance onto campus on the west side is College Drive. The entrance onto campus from the north side is North Drive.

Check-in
Team check-in will take place starting at 7:30 am in the breezeway between the Science Building (the S Building) and the Administration Building (the A Building) on the Upper Quad. Look for the check-in table on the Admin. Bldg. side. The head coach of the team, or his/her representative, may check-in the team. The registration materials we're expecting are:
- Final Team Roster
- General Release/Photo Release for all participants (Single Document)

These forms can be downloaded here

Please assemble all of these items in a large envelope with the name of the school and your team number on the outside. Do not staple any items. After providing all of the items requested to the staff in the Registration Check-In table, you will receive your wristbands and any updates that may be needed.

Important: lease use digital resources for the schedule, campus maps, volunteer assignments, etc., or print your before the tournament. We will not be providing schedules or maps at registration.

15 Official Team Members Roster
The roster must list all of the participating students and their grade level. The head coach signs the roster to certify compliance with the registration rules.

Wristbands
Schools may not substitute team members during the tournament. If an emergency should arise and a student on your team is unable to compete, you should discuss that situation with a member of the Science Olympiad Organizing Committee. Count your wristbands before you leave the registration area.

Maps and Schedules
They are available for download here. Please download and print enough copies for your team members and guests.

Science Olympiad Code and Ethics & General Rules
Please review with your students and parents the Science Olympiad Code and Ethics & General Rules posted on the National Web Page.

Rules Clarifications
Please review the clarifications posted at here.

Traffic Rules & Parking
Please observe all posted parking signage and directions and require all of your team parents and guests to do the same. Vehicles parked in violation of parking rules may be ticketed and may be towed at the owner's expense. Please refer to the campus parking map.

Passenger Vehicle Student Drop Off
Please refer to the Rio Hondo College Campus Logistics map, which is posted on the website. The main entrance is College Drive but passenger vehicles may enter the campus via North Drive or College Drive. Passenger vehicles may drop off students, devices, and other team support materials on Drop Off Zone (the road has no name) which is between Lots B and C. Please note, the Drop Off Zone is one-way and can only be entered in front of Lot K. Be prepared to drop off equipment and passengers quickly and then exit the area. Drivers may then park in any non-staff lot (Lots A, C, E, J, L, 1 through 6). If you park in Lot A, you will walk across the bridge to the second floor of the Science Building. Take the elevator to the 1st Floor and you will be at Upper Quad.

School Bus Parking
School buses should enter campus at Workman Mill Road (across street from large white warehouses). Buses can drop off teams and equipment in front of the Science Building (S Building). Be prepared to drop off equipment. Buses will exit and park as directed by campus security. Parking is extremely limited. Buses are encouraged to drop off and then leave the area around campus. Buses can park on Workman Mill Road.

Team Staging Areas
Teams are welcome to select a location for a "home base" during the Science Olympiad. The location of team staging areas is important to the safety of all Science Olympiad participants. Teams may stage in the grassy areas in the Applied Technology (AT), the Lower Quad (LQ), and the area behind the LRC. Teams may also stage on one side of the walkway between Student Services Building (SS) and the Wray Theatre (W), and one side of the wide sidewalks in the upper and lower quads. The Upper Quad (UQ) is also available in the open space in front of Library Tower (L) as long as adequate space is left for pedestrian traffic. Maintaining emergency access is essential. The available space for setting up team staging areas, including canopies, folding chairs, etc. is shown on a campus map that is attached. Each team is allowed only ONE canopy. It is important that staging areas be set up only in these areas. Please review the map and follow the directions of campus security. Your staging area should be off the paved areas, as these provide emergency access and clearance.

Please use good judgment and courtesy as you arrange your areas/shade canopies. The paved areas (which are off limits) provide natural lines and space. In some of the more open grassy areas, you will need to cooperate to establish access and space. Courtesy also indicates that your area should be limited and not include several canopies. Canopies should not be larger than 10'x10'. There is simply not space to spread out as much as you might prefer. We are very grateful for the support of Rio Hondo College - please do all you can to be courteous guests on campus. Teams are not permitted to select and reserve a location the day before the Science Olympiad, or before sunrise on Saturday.

IMPORTANT: All shade canopies must be constructed of a flame-retardant material and must be tagged indicating compliance. The Fire Marshall or Campus Security may check for these tags and may require that canopies not in compliance be removed. Fire requirements prohibit cooking and any open flame. Under no circumstances should you cook or reheat food during the day.

There are also classes that are in session on Saturday. Please be courteous to the students and faculty that are on campus.

Food Service on Campus
Rio Hondo College has arranged for the following on-campus food service options for the day of the Science Olympiad. Please be prepared to bring and pay with cash as credit and debit cards are not accepted. The following times are estimates and subject to change.
Starbucks: 7:00 am - 4:00 pm
Rio Cafe (burgers, fries, crepes, drinks): 9:00 am - 4:00 pm

No Cooking or Open Flames
No cooking or open flames of any kind are allowed on campus.

Lost and Found
A "Lost and Found" will be set up at the Registration area in the morning and moved to the Learning Resource Center (LRC) Room 128 later in the day. Please note that Rio Hondo College Campus Safety does not lead the Lost and Found process. The helpful officers on campus do not have information about lost and found items.

Parent Volunteer Assignments
Parent Volunteer Assignments are posted here. You can either ask 1 parent volunteer to complete the assignment or 2 parent volunteers to split up the time. Please make sure to let your parent volunteers know when and where they need to be on the day of the event. There are no cards or papers to sign. Parent Volunteers should report directly to the assignment (not check in table), they need to let the event supervisor(s) know which school they're representing and that they're a parent volunteer. If you have any questions regarding your assignment, please let us know.

Bookstore
The Rio Hondo College bookstore will be open from 8:00 AM to 4:00 PM. The bookstore includes a variety of items that you may need at the last minute and some really cool branded items to help you remember your participation at the Science Olympiad.

First Aid
Please bring a first aid kit and be prepared to take care of minor first aid needs of your team. Be sure to review the protocols and standards set by your school district, including the use of any over-the-counter (OTC) medications that might be in the first aid kit or brought to the Science Olympiad to accommodate the needs of the participating students, teachers, chaperones, or guests.

In the event of an emergency, call 911.

Injuries beyond the scope of minor scrapes and first aid needs, or for incidents where assistance is needed, please contact Campus Safety at 562-908-3490. If you have called 911, contact Campus Safety without delay after that call.

Photography on the Day of the Event
We may have media and official photographers on the day of the tournament. Students without photo release should assist by staying away from areas where photos or video are being recorded. Adults on campus during the Science Olympiad should manage themselves and stay out of areas being photographed if they do not wish to be included in photos.

Photography of Devices and Performance
Please note that individuals can only take pictures of a device if the device belongs to the photographer's affiliated school. In the e that a team wants to take pictures of another school's device(s), permission from the owner of the device(s) must be given.

Please refer to the National Science Olympiad Media Recommendation. If your team has a unique design that you do not want other teams to use, please make sure you take the needed action to protect it by covering the device in some manner.

Awards Presentation
The Awards Ceremony will be held in the Gym. After the Awards Ceremony and prior to exiting the stands and gym, check the area around your team for any personal items and trash and be sure the area is completely clean before leaving. Our courtesy and attention to leaving the gym entirely clean is important.

For those of you parked in Lot A, please note that you will have to walk up Circle Drive to get back to Lot A. If you choose, you can move your car from Lot A to Lots E, J, L, or C before the Awards Ceremony so you will have a lot closer walk back to your car after the Awards Ceremony.

Minor Procedural Issues Contact number: (818) 570-0333
On the day of the event, this is the number for quick procedural issues (Event Supervisor missing for an event, Event Supervisor asking for student ID to let students in, Event Supervisors not allowing certain items that should be allowed, etc.) In general, call this number to get something fixed quickly (not to appeal).
If your team needs to file an appeal, the head coach must submit an online appeal form using the provided to them in the email. Only the head coach of the team can submit an appeal. Before submitting the appeal, the head coach should discuss the issue with the Event Supervisor if they're available and without disrupting the event.

Parent Volunteer Assignments

Parent Volunteers
The Parent Volunteer Assignments have been posted here Each team must provide about 2 people-hours of volunteers on the day of the event. The assignments will not require technical knowledge of the events and may include: making sure the doors are shut for the flight events, helping with delivering lunches, checking in students, helping at the check in table, etc. Most assignments can be performed by just 1 adult volunteer for the duration of 2 hours and 30 minutes. Some assignments require having 2 adult volunteers simultaneously for 1 hour. If you can provide 2 adults volunteers 1 hour simultaneously, please let us know immediately.

Parents MUST complete the volunteer training from National Science Olympiad. Parents MUST also fill out the 18+ release form in the download section.

Tournament Details

Event Schedule
The tournament schedule has been updated in the download section. There were no changes to the time slots but some of the rooms numbers were updated

Rules Clarifications Deadline
The deadline for all rules clarifications is Friday, February 14th at 5PM. No additional rules clarifications for the RHC tournament will be accepted after that point.

Flight events room dimensions
Elastic Launched Glider B, Ping Pong Parachute B&C and Wright Stuff C will be held in the gym. The dimensions of the gym are 34m x 37m x 14m height.

Parent Volunteers
Each team must provide about 2 people-hours of volunteers on the day of the event. The assignments will not require technical knowledge of the events and may include: making sure the doors are shut for the flight events, helping with delivering lunches, checking in students, helping at the check in table, etc. Most assignments can be performed by just 1 adult volunteer for the duration of 2 hours and 30 minutes. Some assignments require having 2 adult volunteers simultaneously for 1 hour. If you can provide 2 adults volunteers 1 hour simultaneously, please let us know immediately.

Parents MUST complete the volunteer training from National Science Olympiad. Parents MUST also fill out the 18+ release form in the download section.

Bus Parking
School buses should enter campus at Workman Mill Road (across street from large white warehouses). Buses can drop of teams and equipment in front of the Science Building (S Building). Be prepared to drop off equipment. Buses will exit and park as directed by campus security. Parking is extremely limited. Buses are encouraged to drop off and then leave the area around campus. Buses can park on Workman Mill Road

Team Staging Areas
Teams are welcome to select a location for a "home base" during the Science Olympiad. Teams may stage in the grassy areas in the Applied Technology (AT), the Lower Quad (LQ), and the area behind the LRC. Teams may also stage on one side of the walkway between Student Services Building (SS) and the Wray Theatre (W), and one side of the wide sidewalks in the upper and lower quads. The Upper Quad (UQ) is also available in the open space in front of Library Tower (L) as long as adequate space is left for pedestrian traffic. Maintaining emergency access is essential.

Coronavirus Precautions
1. The campus has installed hand sanitizers throughout campus.
2. Our Dean of Health Science and Nursing advises that we should wash our hands frequently, and when the need to cough arises, we do it into our elbow.
3. She also relates that the data is showing that the coronavirus appears to be more difficult to pass on than the flu.

ESUS
68% of all Division B & C teams have completed their sign-up of all their events. Please check that your team has signed-up for all the building events here. If you do not have access to your log-in information, please contact Alex Chao.

Important Notes for building events:
Mission Possible B: Teams must show up during the timeblock they sign up for in Mission Possible B to start their 30 minute set up. If students have to leave immediately after the timeblock is over, they should show up early to make sure they have sufficient time to run their device and get to their next event. Students should check with the Event Supervisors to see when they can start setting up. Please note that because of the setup time, a team that arrives in the middle of the timeblock may have their 30 minutes of setup time and their 3-minute run time go over into the following timeblock.

Sounds of Music C: This is a full-hour event. Division C teams should show up at the beginning of the timeblock that they signed up for. Teams showing up late may not have as much time for the test.

Detector C: This is a full-hour event. Division C teams should show up at the beginning of the timeblock that they signed up for. Teams showing up late may not have as much time for the test.

Reminder for ESUS!

This is a reminder that the ESUS, self scheduled events sign up is live. The link to access the self-schedule sign up is here.

The online sign up opened on Monday, February 3rd at 5:00PM, and will close on Friday, February 14th at 11:45 PM. Login information has been sent to the email address of the head coaches for each team. If you have not received your log-in info please contact Alex Chao, your Regional Director, immediately. For technical issues, please contact the ESUS admin.

Self-Scheduled Event

We will be using the Event Sign Up System (ESUS), for the self-scheduled events sign ups. The link to access the self-schedule sign up is below.

The online sign up will open up on Monday, February 3rd at 5:00PM, and will close on Friday, February 14th at 11:45 PM.

Login information has been sent to the email address of the head coaches for each team. If you do not receive the username and password by Wednesday, Jan 29nd, , please contact us immediately. For technical issues, please contact esus@socalstatescioly.org.

Important Notes:
Mission Possible B: Teams must show up during the timeblock they sign up for in Mission Possible B to start their 30 minute set up. If students have to leave immediately after the timeblock is over, they should show up early to make sure they have sufficient time to run their device and get to their next event. Students should check with the Event Supervisors to see when they can start setting up. Please note that because of the setup time, a team that arrives in the middle of the timeblock may have their 30 minutes of setup time and their 3-minute run time go over into the following timeblock.

Sounds of Music C: This is a full-hour event. Division C teams should show up at the beginning of the timeblock that they signed up for. Teams showing up late may not have as much time for the test.

Detector C: This is a full-hour event. Division C teams should show up at the beginning of the timeblock that they signed up for. Teams showing up late may not have as much time for the test.

Photo Release and Team Roster Posted!

The student photo release forms and team roster are posted here. Each participating student will need to fill out either a Minor or 18+ release form. In addition, any other children or adults that are with the team will need to sign a photo release form as well.Each team will only need to submit one copy of the team roster form.

Please be prepared to submit all of the documents listed above on the day of competition.

Schedule is posted!

The 2020 Preliminary LA Rio Hondo College Schedule is posted in the Downloads & Links section.

Registration is Open!

Team Registration is now open for the 2019-2020 season! Click here to register. The 2020 Preliminary State Schedule is posted here. The rules are available online for free at store.soinc.org.

Game On B

For the 2019-2020 season, Southern California will be running Codebusters B in place of Game On B. This change only applies to Regional and State tournaments in Southern California. The rules for Codebusters can be found here.

Number of Teams per School

Each school may register only one team to attend this Regional Tournament. Any additional registered teams may only participate at Invitational Tournaments.


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